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LLC Rhode Island Experts and 5 Steps to Your RI LLC

Does wondering how to make your business dream into a reality keep you up at night? Taking care of all the legal paperwork alone can leave you feeling unsure. 

Seeking help and guidance on business formations can be hard, but we can help you navigate through the fog. Our detailed guide can shed light on how to start a limited liability company (LLC) in RI.

Start Your Rhode Island LLC Today!

This guide will lay out the big picture while helping you understand the details of starting an LLC in RI. We offer straightforward and state-specific approaches to LLC formation that will see your business dreams come to fruition with minimal headaches. Read on to learn how to create a Rhode Island LLC.

LLC Rhode Island infographic that explains how to form a RI LLC in 5 Steps

Getting Ready to Form Your RI LLC

So much of forming an LLC in RI occurs before you ever file the first piece of paper. Deciding on your business name, your choice of resident agent, outlining your operating agreement, and getting set up to pay taxes are all vital components that should be addressed early.

This segment simplifies the Rhode Island LLC formation steps into an organized list. As we take you through each step, we’ll also show you how our services can cut through the red tape and help you get your Limited Liability Company set up more quickly and easily.

Step 1: Name your Rhode Island LLC

Step 1: Name your Rhode Island LLC

As you prepare to register a Rhode Island LLC, give some serious thought to your business name. Your company will require a name that stands out and announces your services or goods in some way. Your LLC name should simultaneously promote curiosity and understanding.

Search RI LLC business names

The first step in picking a name for your RI LLC involves determining which business names are already taken. Come up with a list of potential favorites and then follow the instructions on our RI business search page to see if it is available for use.

A few basic rules apply to the LLC in RI naming process.

You cannot form an LLC in Rhode Island that does not include the phrase “Limited Liability Company” or one of its abbreviations (“LLC” or “L.L.C.”) in the actual name. You also cannot use any terminology that may contribute to your LLC being confused with a government agency, such as “FBI” or “Treasury.” Review Rhode Island’s naming guidelines before planning potential names. 

Reserve your new LLC in RI name

If you are not quite ready to file your Rhode Island Articles of Organization but want to make sure that your chosen business name does not get taken by someone else, you can file an Application for Reservation of Entity Name.

This form reserves your chosen LLC Rhode Island name for 120 days for a fee. You can fill the application online. If you’d rather not deal with this process yourself, we have a business name reservation service that can handle it for you. As part of the service, we also check to see if your desired name is available.

Filing for a DBA for your RI LLC

Perhaps you are planning to install your LLC in RI with multiple services or want to receive payments and mail under a name other than the LLC’s official name. You will need to file a Fictitious Business Name Statement that lets the RI Department of State Business Services Division know what name you will be utilizing for those matters. This step, also called getting a “Doing Business As” (DBA) name, is not mandatory but can be beneficial to certain companies, such as for an LLC Rhode Island.

Should you decide you’d like to have a DBA, you can quickly and easily use our RI DBA service to file.

Get a matching domain name for your limited liability company

When you’re coming up with a business name, it’s wise to consider whether you can secure a matching domain name so that your future website can be easily found online. We have a tool to help you do a preliminary business name check, and our domain registration service can help you secure the online name that will best serve your company. 

Rhode Island State Trademarks

To make sure you’re entirely in the clear with your business name, visit the United States Patent and Trademark Office website to see whether your business name or logo is federally trademarked. Trademarks can also happen at the state level. To find out if your desired business name is already trademarked and/or apply for a trademark of your own, go to the Rhode Island Department of State Business Services Division website page for trademarks.

Step 2: Appoint a resident agent in Rhode Island

Step 2: Appoint a resident agent in Rhode Island

The second step to forming an LLC in RI is designating an appropriate resident agent (referred to as a “registered agent” in most states). A resident agent is an entity or individual who is authorized to receive legal notices on behalf of your business. Rhode Island mandates that all LLCs must nominate a resident agent, and this person or business entity must be a Rhode Island resident and/or qualified to conduct business within the state. 

Rhode Island Registered Agent

All resident agents in RI must have a valid street address within the state and certify that they are available during normal business hours to accept service of process. No P.O. boxes are acceptable. Check out RI’s guidelines on maintaining a registered agent to be sure that you make the most responsible choice for your business. 

While there is no law against being your own resident agent, this option tends to be discouraged for several reasons. You don’t want to be served legal paperwork in front of employees or clients, and you may not always be available during regular business hours. 

Registered Agent Service for Rhode Island

Hiring an outside resident agent ensures you never find out too late about legal developments surrounding your company or correspondence from the Rhode Island Department of State Business Services Division. We offer a registered agent service to assist you with this.

Step 3: File Rhode Island Articles of Organization

Step 3: File Rhode Island Articles of Organization

To officially form an LLC in Rhode Island, you must submit completed and accurate Articles of Organization to the Rhode Island Department of State Business Services Division. 

Filing official government documents like this can be intimidating and/or complicated for many people, which is why we’re here. With our business formation plans, our professionals handle the filing for you to make sure it’s done quickly and correctly the first time. But, although we can handle this for you, we’ll show you how the process works below.

Filing your Articles of Organization in Rhode Island

You can file online through the Rhode Island Department of State Business Services Division business portal or submit the paper application by mail:

Division of Business Services 
148 W. River Street
Providence, RI 02904-2615

A fee is involved for new entity formation. You will need the following information handy to complete the application:

The application will ask you to specify whether you wish your new Rhode Island LLC to be treated as a partnership, corporation, or “disregarded as an entity separate from its member(s)”  for federal tax purposes. The “disregarded entity” category refers to being taxed as a sole proprietorship, meaning you’re the only owner of the LLC. If your corporation is going to be a nonprofit, a separate form is necessary, and there is a fee. 

If you have us handle filing your Articles of Organization, once your LLC in RI is approved, your paperwork will be available from your ZenBusiness dashboard where you can keep it and other important paperwork digitally organized. 

One digital platform for all your RI LLC documents

Once you get your physical paperwork back from the state approving your new LLC, you’ll want to keep it in a safe location along with your other important documents, such as your operating agreement, member certificates, contracts, compliance checklists, transfer ledger, etc. We offer a customized business kit to help you keep these important documents organized and looking professional.

Step 4: Create a Rhode Island Operating Agreement

Step 4: Create an operating agreement

While launching an LLC in RI does not mandate an operating agreement, this step is arguably one of the most important. Operating agreements are the written, agreed-upon rules and goals of your company. 

A RI operating agreement outlines acceptable practices for admitting new LLC members, letting members go, and even the rules of engagement should your LLC need to dissolve.

If you are wondering where to start, let us do the hard part for you. Our customizable operating agreement allows you to tailor the document.

Step 5: Apply for an EIN

Step 5: Apply for an EIN

If your LLC will have more than one member (owner) or employees, you will need to obtain an Internal Revenue Service (IRS) Employer Identification Number (EIN), also called a Tax ID Number or Federal Tax Identification Number. This number operates much like a Social Security number for your company and represents how federal and state governments can discern your business taxes from those of your personal finances. 

You can get your Rhode Island LLC’s EIN through the IRS website, by mail, or by fax, but if you’re unfond of dealing with that particular government agency, we can get it for you. Our EIN service is quick and eliminates the hassle.

Open a Business Bank Account for your Rhode Island LLC

Once you’ve secured an EIN, you’ll be able to open a business bank account. Having separate accounts for your business and your personal banking is critical for sorting out your finances at tax time and helps you avoid commingling funds. Commingling funds can not only make your taxes more difficult, but it could also be used against you if someone takes you to court to challenge whether you and your LLC are truly separate entities.

We offer a discounted bank account for your new business. This allows for unlimited transactions, online banking, a debit card, and more. When you want to authorize others in your business to use the account, we offer a banking resolution template to simplify the process.

Create invoices and sell services

For further help managing your new business’s finances, try ZenBusiness Money. It can help you create invoices, receive payments, transfer money, and manage clients all in one place. 

Rhode Island also participates in a dual sales permit and business registration system wherein you can set up your company to pay the correct state taxes using the same form it takes to make retail sales. 

You can visit the Rhode Island Division of Taxation page to learn more about which taxes might apply to your new business.

Rhode Island LLC FAQs

  • How much does it cost to get a LLC in Rhode Island?

    The state fees for forming a Rhode Island LLC range from $150 to $200, depending on factors such as whether you choose to reserve your business name. Note that fees change over time, so you should check the Rhode Island Department of State Business Services Division website for the most recent fee schedule.

    Note that beginning one year from your initial filing date, a small annual report fee will be imposed on all LLCs to keep them in good standing with the Rhode Island Department of State Business Services Division. This annual report and the accompanying fee will remain a part of your yearly business expenses for as long as your LLC is active.

  • What is the processing time to form my Rhode Island LLC?

    If you submit your filing through mail, it could take 7-10 business days, online can take 1-2 business days, and in-person you may get it processed the same day.

  • What are the benefits of an LLC in Rhode Island?

    Starting a business in Rhode Island means you will enjoy all of the tax benefits granted by the LLC status. Because Rhode Island is home to a wealth of small businesses, it also has some innovative incentive programs, such as Innovation Network Matching Grants and the Small Business Loan Fund Program.

    Learn more about the benefits of the LLC business structure and how you can best utilize it to your advantage when launching a new company in Rhode Island.

  • Do I need to file my operating agreement with the state of Rhode Island?

    This is not a step required to complete your Rhode Island Articles of Organization, but having an operating agreement is heavily recommended for LLCs.

  • How is a Rhode Island LLC taxed?

    There is a wide variety of business taxes that your Rhode Island LLC will need to pay. These include taxes payable to the Rhode Island government, like Rhode Island sales taxes and Rhode Island state tax. You will also need to pay self-employment tax to the IRS.

    A great deal regarding the federal and state taxes you will owe will be determined by how you set it up in your Articles of Organization. All LLCs are required to pay a minimum of $450 in taxes annually to the Rhode Island Division of Taxation.

    If you want to determine your bookkeeping, accounting, and tax needs, check out our Free Accounting Assessment.

  • What tax structure should I choose for my Rhode Island LLC?

    Your tax structure choice is a personal decision that depends on how you want to run your new business. Rhode Island allows you to choose to be taxed as a partnership, sole proprietorship (disregarded entity), or corporation. A qualified tax professional can help you determine which tax structure would benefit you most. Regardless of profit or income, all LLCs will pay a minimum of $450 per year in taxes to the Rhode Island Division of Taxation.

  • Does Rhode Island allow a Series LLC?

    At present, Rhode Island does not allow for the creation of a Series LLC.

  • Which licenses and permits are required for an LLC in Rhode Island?

    You’ll need to make sure your LLC has all the licenses and permits it’s required to have by law. Unfortunately, because licensing varies by industry and location and can occur on the federal, state, and local levels, there’s no central place to check to see if you have all the licenses and permits you need. You’ll have to do some research.

    If you don’t have the time or inclination to do all this research, or if you just want the peace of mind to know that your business has all the licenses and permits it’s legally required to have, our business license report service can do the work for you.

  • How do I file my Rhode Island LLC annual report?

    Your Rhode Island LLC annual report can be filed anywhere between September 1 and November 1 of each year.

    We can help you with your annual report in a couple of ways. Our Rhode Island annual report service will help you file your annual report, and our Worry Free Compliance service not only helps with filing your annual report, but also sends you other important compliance reminders and helps you with two amendment filings each year.

  • How do I transfer ownership of an LLC in Rhode Island?

    If you wish to transfer authority of your Rhode Island LLC to another party, you will have to fill out the Application for Transfer of Authority and submit it to the Rhode Island Department of State Business Services Division with all pertinent signatures.

  • How to dissolve a Rhode Island LLC?

    Before starting the dissolution process, the members of an LLC should vote to dissolve it. For the subsequent steps please refer to our Rhode Island business dissolution guide.

Rhode Island Business Resources

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